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North Florida Area Officers and Service Bodies

Area Officers

Delegate: The Delegate is the Area representative to the annual General Service Conference. He/she works with the Chairperson in preparing the agenda for quarterly assemblies. He/she should be prepared to deliver conference reports to District meetings when requested and be available to participate in Area or District activities if called upon. The Delegate attends the Florida State Convention, the annual Southeastern Conference as well as the February mini-conference Southeastern Delegates "Get Together" in Atlanta. The Delegate also attends the Southeastern Regional Forum held every other year and the International Convention, which is held every five years. The Delegate provides leadership, especially in training new GSRs and DCMs, and participates in training activities or workshops whenever possible. The Delegate should be able to prepare a good service talk, not just a factual report. The Delegate should be cooperative, cheerful and available.
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Alternate Delegate: The Alternate Delegate attends Assembly meetings and becomes familiar with Assembly topics. He/she also attends the Southeastern Conference and the February mini-conference Southeastern Delegate "Get Together" in Atlanta. The Alternate Delegate should be prepared to replace the Delegate at any time. The Alternate Delegate shall serve as the Chairperson of the Growth Committee effective January 2001.
Contact Alternate Delegate:

Chairperson: With assistance from Area Officers, the Chairperson prepares the agenda for quarterly Assemblies, keeping in mind that full use of time should be made. The Area Chairperson conducts the quarterly Area Assembly business session, determines the agenda items for the assembly meetings in time for mailing to members of NFAA at least 30 days prior to the assembly, and otherwise acts as administrative officer of the assembly. He/she appoints the Service Coordinators and other members for the Administrative Committees listed in Section 4 of Structures and Guidelines.
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Alternate Chairperson: The Alternate Chairperson shall assume the Chairperson's duties in the Chairperson's absence, and assist and support the Chairperson in carrying out duties as needed. The Alternate Chairperson shall serve as chairperson of the Site and Agenda Committee.
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Treasurer: The Treasurer receives and records contributions from A.A. groups and other sources, and maintains a record of all monies received and all disbursements made. The Treasurer will settle all bills with the hotel/motel where each assembly is located, as well as issue checks for other expenses. The Treasurer opens and maintains a bank account for deposits and disbursements, and a savings account for the prudent reserve. The Area Assembly will have a signature card signed by the Delegate, Chairperson and Treasurer and all checks shall require the signature of two of the above. The Treasurer shall report to each quarterly assembly and provide a written in-depth report of all transactions each year. The Treasurer prepares a one-year proposed budget to be presented to the NFAA for approval. He/she should monitor expenditures by committees to help ensure spending is within budget limits. At the first Assembly of each year the Treasurer shall present to the Finance committee a report of “large differences” between actual costs for the prior year and the approved budget for that year, for review and consideration by the committee. The Treasurer also serves on the Finance Committee.
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Registrar: The Registrar is responsible for maintaining the roster of Area GSRs, DCMs, Officers, Past Delegates and Service Coordinators in a format which can be used for mailing labels and for a written roster for the use of the Area Committee. The Registrar shall be responsible for the bulk mailing permit and mailing/e-mailing of the minutes 30 days before the next Assembly.
Contact Registrar:

Secretary: The Secretary should have the time and skills to use a computer. The Secretary is responsible for keeping accurate minutes of the area assembly and quarterly officers' meetings. He/she will also prepare these minutes, as well as the meeting agenda, hotel reservation form, and other material as directed if submitted in time, in a form to be mailed to all Area Officers, DCMs and GSRs at least thirty (30) days prior to the next Assembly.
Contact Secretary:

Service Bodies

Accessibilities: This service coordinator covers how to carry the message to those who have problems which limit their attendance at regular A.A. meetings, and also enlightens A.A. members and groups to their special needs.
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Archives: The Archives Service Coordinator assimilates and retains Area history.
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Cooperation with the Professional Community: The CPC Service Coordinator deals with how to carry the message to the still-suffering alcoholic through third party professionals such as probation officers, clergy, doctors, etc.
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Correctional Facilities: The Corrections Service Coordinator deals with how to carry the message to those in jail or prison.
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Grapevine/LaVina: The Grapevine/LaVina Service Coordinator educates the membership about or unique "Meeting in Print".
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Intergroup: The Intergroup Service Coordinator serves as a liaison between Area intergroups and the members of the North Florida Area, facilitating "sharing common problems and solutions” (pg S75).
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Literature: The Literature Service Coordinator is to inform groups, districts or assembly members through displays or other suitable methods, of all available Conference Approved Literature, audio visual material or other special items.
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Public Information: The PI Service Coordinator is concerned with carrying the message through the media. PI also educates A.A. members and groups about Alcoholics Anonymous. The PI Service Coordinator is also in charge of the video library.
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Treatment Facilities: The Treatment Facilities Service Coordinator deals with how we carry the message to clients of treatment centers and other recovery institutions.
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Web Site: The Web Site Service Coordinator administers the Area’s Internet Web Site, aanorthflorida.org, which carries the message of Alcoholics Anonymous by providing a resource on the Internet where alcoholics can get information about the activities and business of and within AA’s North Florida Area.
Contact Service Coordinator:

Administrative Committees

Finance: The Finance Committee is responsible for reviewing the budget prepared by the Treasurer before it is submitted to the Assembly. The Committee also reviews the Treasurer's quarterly report and any proposals that may require funding in order to 1) provide financial guidance, 2) make recommendations, 3) encourage the development of long-range financial policies, 4) to monitor expenditures as compared to the approved budget and 5) maintain a current inventory of Assembly property as described on page 12 item 18 of Stuctures and Guidelines.
Contact Finance Chair:

Site and Agenda: The Site and Agenda Committee obtains and reviews bids from hotels/motels willing to provide facilities for quarterly Assemblies. The Committee is responsible for overseeing the logistics of each Assembly and, whenever possible, uses their experience to develop written procedures and guidelines for future assembly hosts.
Contact Site and Agenda Chair:

Growth: The Growth Committee receives and reviews requests for changes in District boundaries and provides suggestions for effective management of districts as an alternative to splitting the district. The Growth Committee, with an eye always on the future of the Assembly, monitors and helps manage area growth to keep the North Florida Area Conference as inclusive as possible. Each January the Growth Committee shall review the references in Structure and Guidelines to page numbers in the Service Manual and provide the Secretary with a list of changes for Structure and Guidelines. Such changes will be made without need to publish and vote.
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Other Area Officers

Archivist: The Archivst maintains the North Florida Area archives which includes all past Minutes, Treasurer's reports, officer and committee chair material and any materail pertainent to the history of the North Florida Area. The Archivst also helps with preservation of those items.
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Parliamentarian: The Parliamentarian, using Robert's Rules of Order, the Service Manual, Twelve Traditions, Twelve Concepts, and the Warranties, helps insure that the business of the Conference is conducted in an efficient manner.  He/she helps ensure that all voting members get the right to speak and vote, adhering to parliamentary procedure.
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